ELIMINATE PAPERWORK + CONNECT YOUR FIELDWORKERS AND OFFICE STAFF

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CORE

£30

Per month per user/facility

KEY FEATURES:

  • Job Management Create and manage jobs from the point of order to job completion
  • Job Scheduling Schedule jobs out to your Fieldworkers with the click of a button
  • Recurring Jobs Create daily, weekly monthly, yearly or custom recurring job sequences that will automaticlly create jobs for you
  • Job Templates Cut admin and create re-usable job templates for work that you carry out regularly
  • Job Report Print, download or email a full job report containing job details, notes and images
  • Custom Job and Quote Statuses Make Passport 365 your own by creating custom Job and Quote statuses to match your current worflows
  • Customer Management Create residential and commercial customers, add multiple site locations, store files, notes and images
  • Fieldworker Apps Fieldworkers can download native Apps on iOS and Android where they can access jobs, update statuses, capture image, notes, files, customer signatures and upload documents. Both Apps also work offline if there is no active internet connection
  • Fieldworker Location Tracking Track the location of your fieldworkers on the map. Your fieldworkers location will change when they have a significant location change of more than 500 metres. This is great if you need to update a customer with estimated arrival times or if you need to slot in an emergency job
  • Quotes & Invoices Easily create, manage and send professionally crafted Quotes and Invoices. Your Quotes can be converted into jobs, then jobs converted into invoices for streamlined workflow

ADVANCED

£38

Per month per user/facility

KEY FEATURES:

  • EVERYTHING IN THE CORE PLAN PLUS:
  • Web & Mobile Custom Data Capture important data by creating text fields, dropdowns and date selectors that can be populated in office or by the fieldworker out on site
  • Fieldworker Teams & Categories Categorise your Fieldworkers by the services they provide or the locations they cover which will make it easier to filter and find the right Fieldworker for the job at the point of scheduling
  • Reminders Reminders give you a handy way of keeping track of tasks to be done both internally and for customers. Examples include ordering parts or reminding a customer about an annual service due
  • PDF E-Forms Attached PDF E-Forms to jobs for your fieldworkers to fill in. Your fiedlworkers will also need to download a free copy of the Adobe reader App
  • Stock Management Manage stock items, levels of stock and set replenishment alerts when you're low on things you use all the time
  • Contractor Management Manage and allocate works to external contractors by sending them a job sheet and adding works to the contractor timeline
  • Project Jobs Create project based sub jobs within a job for project works that can have their own phases, invoices and job reports  NEW
  • Customer Portal Give customers access to an online account where they can view jobs, accept quotes, pay invoices, request new works and communicate with you via chat about ongoing works  NEW
  • Schedule Quotes Create quotes and schedule them for a site visit with your fieldworkers and/or estimators.

CORE

$40

Per month per user

KEY FEATURES:

  • Job Management Create and manage jobs from the point of order to job completion
  • Job Scheduling Schedule jobs out to your Fieldworkers with the click of a button
  • Recurring Jobs Create daily, weekly monthly, yearly or custom recurring job sequences that will automaticlly create jobs for you
  • Job Templates Cut admin and create re-usable job templates for work that you carry out regularly
  • Job Report Print, download or email a full job report containing job details, notes and images
  • Custom Job and Quote Statuses Make PASSPORT365 your own by creating custom Job and Quote statuses to match your current worflows
  • Customer Management Create residential and commercial customers, add multiple site locations, store files, notes and images
  • Fieldworker Apps Fieldworkers can download native Apps on iOS and Android where they can access jobs, update statuses, capture image, notes, files, customer signatures and upload documents. Both Apps also work offline if there is no active internet connection
  • Fieldworker Location Tracking Track the location of your fieldworkers on the map. Your fieldworkers location will change when they have a significant location change of more than 500 metres. This is great if you need to update a customer with estimated arrival times or if you need to slot in an emergency job
  • Quotes & Invoices Easily create, manage and send professionally crafted Quotes and Invoices. Your Quotes can be converted into jobs, then jobs converted into invoices for streamlined workflow

ADVANCED

$50

Per month per user

KEY FEATURES:

  • EVERYTHING IN THE CORE PLAN PLUS:
  • Web & Mobile Custom Data Capture important data by creating text fields, dropdowns and date selectors that can be populated in office or by the fieldworker out on site
  • Fieldworker Teams & Categories Categorise your Fieldworkers by the services they provide or the locations they cover which will make it easier to filter and find the right Fieldworker for the job at the point of scheduling
  • Reminders Reminders give you a handy way of keeping track of tasks to be done both internally and for customers. Examples include ordering parts or reminding a customer about an annual service due
  • PDF E-Forms Attached PDF E-Forms to jobs for your fieldworkers to fill in. Your fiedlworkers will also need to download a free copy of the Adobe reader App
  • Stock Management Manage stock items, levels of stock and set replenishment alerts when you're low on things you use all the time
  • Contractor Management Manage and allocate works to external contractors by sending them a job sheet and adding works to the contractor timeline
  • Project Jobs Create project based sub jobs within a job for project works that can have their own phases, invoices and job reports NEW
  • Customer Portal Give customers access to an online account where they can view jobs, accept quotes, pay invoices, request new works and communicate with you via chat about ongoing works NEW
  • Schedule Quotes Create quotes and schedule them for a site visit with your fieldworkers and/or estimators.

CORE

€35

Per month per user

KEY FEATURES:

  • Job Management Create and manage jobs from the point of order to job completion
  • Job Scheduling Schedule jobs out to your Fieldworkers with the click of a button
  • Recurring Jobs Create daily, weekly monthly, yearly or custom recurring job sequences that will automatically create jobs for you
  • Job Templates Cut admin and create re-usable job templates for work that you carry out regularly
  • Job Report Print, download or email a full job report containing job details, notes and images
  • Custom Job Statuses Make PASSPORT365 your own by creating custom job statuses to match your current worflows
  • Customer Management Create residential and commercial customers, add multiple site locations, store files, notes and images
  • Fieldworker Apps Fieldworkers can download native Apps on iOS and Android where they can access jobs, update statuses, capture image, notes, files, customer signatures and upload documents. Both Apps also work offline if there is no active internet connection
  • Fieldworker Location Tracking Track the location of your fieldworkers on the map. Your fieldworkers location will change when they have a significant location change of more than 500 metres. This is great if you need to update a customer with estimated arrival times or if you need to slot in an emergency job
  • Quotes & Invoices Easily create, manage and send professionally crafted Quotes and Invoices. Your Quotes can be converted into jobs, then jobs converted into invoices for streamlined workflow

ADVANCED

€43

Per month per user

KEY FEATURES:

  • EVERYTHING IN THE CORE PLAN PLUS:
  • Web & Mobile Custom Data Capture important data by creating text fields, dropdowns and date selectors that can be populated in office or by the fieldworker out on site
  • Fieldworker Teams & Categories Categorise your Fieldworkers by the services they provide or the locations they cover which will make it easier to filter and find the right Fieldworker for the job at the point of scheduling
  • Reminders Reminders give you a handy way of keeping track of tasks to be done both internally and for customers. Examples include ordering parts or reminding a customer about an annual service due
  • PDF E-Forms Attached PDF E-Forms to jobs for your fieldworkers to fill in. Your fiedlworkers will also need to download a free copy of the Adobe reader App
  • Stock Management Manage stock items, levels of stock and set replenishment alerts when you're low on things you use all the time
  • Contractor Management Manage and allocate works to external contractors by sending them a job sheet and adding works to the contractor timeline
  • Project Jobs Create project based sub jobs within a job for project works that can have their own phases, invoices and job reports NEW
  • Customer Portal Give customers access to an online account where they can view jobs, accept quotes, pay invoices, request new works and communicate with you via chat about ongoing works NEW
  • Schedule Quotes Create quotes and schedule them for a site visit with your fieldworkers and/or estimators.

All prices above are Excl VAT for UK based customers*

  • “As one of the few County FAs in the country who operate and manage their own facilities it is imperative for us to adopt processes, procedures, and where possible technology that will make this job easier. Given our long standing relationship with the team at Replay we jumped at the chance of being an early adopter of the Passport365 asset management system. For the NFA Passport365 to have the ability to feed in to one system that has live reporting functionality has been of huge benefit and we look forward to working with the Passport365 team moving forward to maintain our reputation as innovators in the grassroots football sector.”

    Gavin Lemmon
    Gavin Lemmon CEO, Norfolk County FA
  • "With a wide ranging portfolio of infrastructure projects it’s imperative for TRI to manage client expectations in an open and honest manor, something we’re able to do through Passport365. This industry leading piece of asset management software is client friendly, and importantly allows full clarity from the initial planning and development phase through to onsite management and operation post completion. TRI was founded with a commitment to operate differently in the sector, something adopting Passport365 has allowed us to achieve."

    Matt Bartle
    Matt Bartle Managing Director, Tri-Sports

3 + Members of staff? Schedule a free product demonstration

Let our product experts give you a 20 minute demo and answer any questions you have

Common Questions

How do I get started?

You can start using Passport 365 Today. To get started you can start a free trial or we offer product demo’s for business with more than 3 members of staff. When you first signup for a free trial we will send you an email with you username, password and a link to access your account.

What are fieldworkers?

Fieldworkers are members of your team that go out and perform the services you provide. They use the mobile Apps we provide to complete work and capture data. You can setup your fieldworkers easily from within your online account

What are user licences classified as?

A user license is either an administrator working in the office or a Fieldworker based out in the Field. Each member of staff will require a license

Are there any setup costs?

There are no compulsory setup fees on any of our packages. If you’re too busy or would like additional help with setup, this can be arranged by contacting us.

Does PASSPORT365 require a long contract?

All of our plans are rolling month to month contracts allowing you to have full control at all times. We believe our product is good and will add value to your business, so we dont need to tie you in.

Can I import data into Passport365?

Yes. Currently you can import customers and your stock list via CSV file. we provide templates for these that you populate.

What are admin staff?

Admin staff are members of your team that work in office scheduling and managing jobs, fieldworkers and customers.

Can a user be both an admin and fieldworker?

Yes. You can set a user up to have access to the fieldworker mobile App and the office software, you don’t need to purchase two licences for this.

Is the software easy to use?

 The software has been designed with ease of use at the forefront. Staff will be able to use the system straight away with limited help. If you need any further training or have custom requirements this can be arranged by contacting us.

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Sign up free for 14 days

Give us 14 days and we will help organise your back office, eliminate paperwork and make it easier for your fieldworkers to receive jobs and complete work out in the field. No credit card or commitment required, it’s totally risk free.